How Many Fundraisers Should PTOs Have?

Just how many fundraisers is it ok to have each year?

Is there a drawback to having monthly fundraisers?

Is the right goal to have to raise as much money as humanly possible during the school year?

If you’re unsure of the answers to these questions, you could be making a tragic mistake that is costing your PTO or PTA big time!

Read on to learn how avoid that and continue to find fundraising success!

The Magic Number of Fundraisers

So is there a magic number of fundraiser your PTO / PTA should hold each day?

Actually, there isn’t one because every PTA and PTO is different.

Groups hold different types and numbers of events throughout the year, so it’s impossible to give firm number of fundraisers that’ll work across the board.

But there is a good rule of thumb to follow and that’s to hold one fundraiser for every free event or program you have in any given school year.

The reasons for this rule are simple: the community and volunteers can’t sustain constant fundraising!

Avoid Fundraising Burn Out

Constantly bombard your school families with requests for money and they’ll feel like nothing more than piggy banks and will stop participating in pretty much all fundraisers.

And then what’ll you do if your PTA / PTO really needs money for something?

You’ll be stuck!

Avoid that situation entirely by not only spring out your fundraisers, but strategically planning them instead.

Avoid Volunteer Burn Out

Another good reason for the two to one ratio is that the job of fundraising for your PTO or PTA is already a tough one.

You’ll burn through volunteers willing to take on the role if the job is like the never-ending story, with one fundraiser after another.

It’s essential to maintain a healthy workload for volunteers so that they don’t feel like their volunteer role has become an unpaid full time job.

The True Goal of PTO / PTA Fundraising

Circling back to whether or not the goal of PTA / PTO fundraising should be to raise as much money as possible, the answer is a firm no.

Your PTO / PTA should aim to raise however much money you need to pay for all the programs and events for the year, that is to balance the budget.

When you can demonstrate a balanced budget, with a healthy number of programs and events that have no or minimal out of pocket cost to attendees, you’re proving the value of PTA / PTO fundraising.

Resources You’ll Love

If you’re looking for even more tips on the very best ways to handle fundraising for your PTO and PTA, then you’ll want to get a copy of this essential resource.

The Fundraising Formula is a comprehensive guide to everything you need as a Fundraising Chair to run a successful school fundraiser for your PTO or PTA.

All the secrets to a stress-free, highly profitable fundraiser are included along with tons of ready to go printable flyers and forms!

Need an organizational boost in your role as Fundraising Chair?

The Fundraising Binder pages makes it so easy to get everything organized in minutes!

Posted in Fundraisers.